16 Illustrations and artwork

16.5 Permissions and acknowledgements

Most illustrations are protected by copyright law and permission (clearance) must be obtained in good time from the copyright holder to reproduce any illustrations not originated by the author specifically for a particular publication. These include illustrations from other publications, including your own material if it has been previously published elsewhere, pictures taken by professional photographers, and material taken from the Internet. Where there is any doubt (e.g. when a modified version of an illustration is to be used) it is prudent to ask for permission. Keep a record of all correspondence relating to obtaining permissions. For more information, see Chapter 20.

The moral rights (see 20.2.4) of any photographer/artist should be asserted because even if copyright has been assigned to a third party, the originator retains the moral rights to their work. When using your own photographs for commercial purposes you may need to use Release Forms to obtain permission from any individuals (or their guardian) in them or anyone who owns property in them. Patient Consent Forms should be obtained for any photographs of patients used in medical publications (see 16.2.3).

Illustrations may also be sourced through picture libraries. These are agencies that represent the creators or the assigned copyright holders of images and sell licences for the images they hold. Some picture libraries also provide images that are in the public domain.

The wording of the copyright information may be stipulated by the copyright holder. This should be included at the end of the caption itself, unless the copyright holder instructs otherwise.

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New Hart's Rules


Preface Editorial team Proofreading marks Glossary of printing and publishing terms