1 The parts of a book

1.4 End matter

End matter (also called back matter) consists of any material that supplements the text. Sections in the end matter are, generally speaking, placed in order of their importance to the reader in using and interpreting the text, with the proviso that the index is always placed last. A series of sections might be ordered as follows:

  • appendix

  • glossary

  • endnotes

  • bibliography

  • notes on contributors

  • index

End matter is paginated in sequence with the text, and the sections carry headings that are usually set to the same design as the chapter headings, though the material itself is often set in smaller type than the text, in keeping with its subsidiary position. As noted in 1.2.1, ebooks may have some traditional front-matter items relocated to the back.

1.4.1 Appendix

An appendix (or annex, as it is sometimes called in the publication of documents) presents subsidiary matter that relates directly to the text but cannot comfortably be accommodated within it, such as a chronology or the texts of documents discussed. Multiple appendices appear under the collective heading Appendices, each with its own subheading and descriptive title. Appendices may be numbered with Arabic or Roman numerals or marked with letters.

1.4.2 Glossary

A glossary is an alphabetical list of important terms found in the text, with explanations or definitions. It is not a substitute for explaining terms at their first occurrence in the text. The glossary may simply repeat the textual explanation or it may expand upon it, but in any event the definitions in text and glossary must conform.

Each entry in a glossary begins a new line. Entries may be arranged in two columns (terms on the left and definitions on the right), or the definition may run on from the headword term; in the latter case turnover lines are often indented and entries spaced off from one another to make the headwords more prominent. Bold type is often used for headwords.

1.4.3 Endnotes

Endnotes are an alternative to footnotes, used in a single-author work where it is not essential (or customary in the discipline concerned) to position notes on the same page as the text to which they refer. In multi-author volumes, notes and other apparatus are usually placed at the end of each chapter or essay to preserve the integrity of the author’s work: it would be inappropriate in these circumstances to position the reference material in a sequence at the end of the work. For the decision to place notes at the foot of the page, the end of the chapter, or the end of the work see 17.2.2; for setting out notes see 17.2.4; for running heads in endnotes see 1.5.3.

1.4.4 Bibliography

There are many ways of presenting citations of other works and materials of potential interest to the reader. The simplest is to list them alphabetically by authors’ surnames (in which case names are inverted to expose the ordering principle) or, in specialist works that require it, chronologically. In some cases a bibliographic essay is more appropriate—as the name suggests, a discussion of sources with the citations embedded—or an annotated bibliography, in which comments on some or all of the sources are included.

A list that contains only works cited in the book is properly called References or Works cited. A list called Bibliography contains the works cited in the book and additional works of likely interest to the reader. A Select bibliography may be limited to works thought important by the author, or works cited multiple times in the text. A list of Further reading usually contains works not cited in the text. In general-interest non-fiction works a more seductive heading, such as Now read on . . , may be used for a similar list. For choice and preparation of bibliographies see Chapter 18.

1.4.5 Index

The subject index, an alphabetical list of topics covered in the book, with references to the pages on which discussion occurs, is the last element in the end matter. A single index is preferred unless there is a strong case for subdivision into (say) an Index of works and a General index. Other indexes that may be needed include an alphabetical list of names (in a biography for example), first lines (of poetry), or an index locorum (an index of places) in a classical work. See Chapter 19.

Subscribe to remove ads and access premium resources

New Hart's Rules


Preface Editorial team Proofreading marks Glossary of printing and publishing terms